Have a sustainable water well and storage dam with value for money

Procurement Management

Procurement Management Unit

 Procurement Management Unit (PMU) in Drilling and Dam Construction Agency (DDCA) as in the case of other public bodies was established as per requirement of section 37 of Public Procurement Act No.7, 2011.

The Procurement Management Unit is headed by a person with appropriate academic and professional qualifications and experience in procurement functions registered by the Procurement Professionals Body.

Objective

To ensure that procurement management unit adheres to Public Procurement Act & its Regulations so that goods, works or services procured are of satisfactory quality and they are delivered, completed or provided in a timely manner in accordance with the Agency priorities.

Activities

The Procurement Management Unit shall -

a) Manage all procurement and disposal by tender activities of the procuring    entity

     except adjudication and the award of contract;

(b) Support the functioning of the tender board;

(c) Implement the decisions of the tender board;

(d) Act as a secretariat to the tender board;

(e) Plan the procurement and disposal by tender activities of the procuring entity;

(f) Recommend procurement and disposal by tender procedures;

(g) Check and prepare statements of requirements;

(h) Prepare tendering documents;

(i) Prepare advertisements of tender opportunities;

(j) Prepare contract documents;

(k) Issue approved contract documents;

(l) Maintain and archive records of the procurement and disposal process;

(m) Maintain a list or register of all contracts awarded;

(n) Prepare monthly reports for the tender board;

(o) Prepare and submit to the management meeting quarterly reports on the    

     Implementation of the annual procurement plan;

(p) Co-ordinate the procurement and disposal activities of all the departments of

      the procuring entity; and

(q) Ensure effective relationship with suppliers, service providers and contractors

(r) Follow up or expediting for prompt delivery of goods, services and completion of

      Works

(s) Prepare other reports as may be required from time to time.